Penguin Suite v47

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Reports

Generate presentation-ready reports across the full project lifecycle. Export to formatted Excel or PDF.

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🧱

Material — Estimation vs PO vs GRN vs MIS

Reconcile materials through estimated → ordered → received → consumed. Choose location, WBS, material, stages, measure and date range before generating.

Configure & open →

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Deletion Audit

Every deleted GRN and PO Bill — who deleted it, when, why, and the full pre-delete snapshot. Restores are logged here too.

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Vendor Payment Ledger

PO / GRN / bill / payment position per vendor with ageing.

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Work & Hire Order Certification

Ordered vs certified vs billed, per WO/HO and location.

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📈

Budget vs Committed vs Actual

Estimate budget against committed and actual spend per package.

Reports › Deletion Audit

🗑 Deletion Audit

Deleted GRNs & PO Bills with reason, actor and full snapshot. Rows starting with RESTORE record a reversal.

When	Type	Doc No	Action	Reason	Deleted By
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Snapshots load on demand per row (👁 Details) — they can be large. List shows the latest 200 records.

Reports › Material — Estimation vs PO vs GRN vs MIS

Material — Estimation vs PO vs GRN vs MIS

Choose what to reconcile, then Generate. Narrowing the scope fetches far less data and renders instantly.

🧱 Material Qty + ₹ Qty only ₹ only

🔍 ✕

Leave as “All materials”, or pick one. The Qty + ₹ / Qty only / ₹ only toggle controls which columns the report shows.

📍 Location scope Whole project

🔍

↺ Whole project (all locations)

Pick any node — the report covers it and everything under it. Filtered server-side on indexed loc_node_id.

🧩 WBS scope Whole project

🔍

↺ Whole project (all WBS)

Pick a group or package — the report covers its descendants. Filtered server-side on indexed wbs_node_id.

📊 Stages to compare All four

✓Estimation

✓PO (Ordered)

✓GRN (Received)

✓MIS (Consumed)

Pick 2–4 stages — the report shows only those columns, with a variance between each adjacent selected pair. All four keeps the standard PO−Est & MIS−GRN variances.

📑 Document scope & date range

Approved only Include estimation drafts

Date range → This FY Last 90 days All dates

Filters PO (po_date), GRN (grn_date) and MIS (issue_date). Estimation has no document date, so it is unaffected. Leave blank for all dates.

⚡ Scanning everything — for a large project this is the slow path. Narrow Location or WBS, pick a material, or set a date range for an instant report.

Material — Estimation vs PO vs GRN vs MIS

· generated

healthy

watch — variance beyond tolerance

breach — consumed > received, or received > ordered

Est PO GRN MIS

Reconciled at (package × material_code × location leaf) — every stage's wbs_node_id is climbed to its package ancestor. Estimation qty = Σ wbs_material_buildup.qty_total; PO = Σ pu_po_items.qty; GRN = Σ this_grn_qty; MIS = Σ qty_issued. Aggregated server-side by rpt_material_reconcile; the report projects your selected stages, measure, dates and scope.

⚡ Pending Actions

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Orders

Certification

Billing

Hire Orders

Create and manage hire orders for hired equipment and machinery

Hire Orders 0

STATUS REFERENCE ►

HO Number	Date	Vendor	Scope	Order Value	Status	Actions
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Cert. Number	Date	HO Number	Vendor	Gross Value	Status	Actions
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HO Billing

Generate bills against certified hire order work

New Hire Order Running Bill

Select Certification

Bill Number

Bill Date

Vendor Invoice No.

Vendor Invoice Date

Credit Period (days)

Invoice Payment Due Date

GST %

Prepared By

Bill Items (from Certification)

🔒 Read-only — quantities inherited from the certification. To change a quantity, send the HOC back for correction.

Select a certification above to load its bill lines.

Additional / Deduction Lines

Add transportation, batta, misc charges or deductions. Select timing relative to GST.

#	Description	Type	Timing	Amount (₹)

Bill Summary & Deductions

Deductions

Advance Recovery (₹) O/S Advance: Loading…

TDS %

Hold Amount (₹)

Hold Description

Bill Computation

Gross Amount	0.00
Add: Before-GST Lines	0.00
Taxable Value	0.00
GST (18%)	0.00
Add: After-GST Lines	0.00
Invoice Value	0.00
Less: Advance Recovery	0.00
Less: TDS	0.00
Less: Hold Amount	0.00
Net Payable	0.00

Remarks

🏗 RMC Plant OPEX Tag this bill as RMC Plant operational expense

Hire Order Running Bills 0

STATUS REFERENCE ►

Bill Number	Date	HO Number	Cert. Number	Vendor	Invoice Value	Net Payable	Total Paid	Outstanding	Status	Actions
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Orders

Certification

Billing

Work Orders

Create and manage work orders for contracted labour and works

Work Orders 0

STATUS REFERENCE ►

WO Number	Date	Vendor	Scope	WO Value	Cert Mode	Status	Actions
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Cert. Number	Date	WO Number	Vendor	Gross Value	Status	Actions
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WO Billing

Generate RA bills against certified work order quantities

New WO Running Bill (RA Bill)

Select Certification

Bill Number

Bill Date

Vendor Invoice No.

Vendor Invoice Date

Credit Period (days)

Invoice Payment Due

GST %

Retention %

Prepared By

Bill Items (from Certification)

Select a certification above to load its billable lines.

Gross Amount ₹0.00

Additional / Deduction Lines

#	Description	Type	Timing	Amount (₹)

Bill Summary & Deductions

Deductions

Mob. Advance Recovery (₹) O/S Mob. Advance: —

Other Advance Recovery (₹)

TDS %

Retention (auto) Auto from WO retention %

Hold Amount (₹)

Hold Description

Bill Computation

Gross Amount	0.00
Add/Less: Before-GST Lines	0.00
Taxable Value	0.00
GST (18%)	0.00
Add/Less: After-GST Lines	0.00
Invoice Value	0.00
Less: Mob. Advance Recovery	0.00
Less: Other Advance	0.00
Less: TDS	0.00
Less: Retention	0.00
Less: Hold Amount	0.00
Net Payable	0.00

Remarks

🏗 RMC Plant OPEX Tag this bill as RMC Plant operational expense

WO Running Bills 0

STATUS REFERENCE ►

Bill Number	Date	WO Number	Cert. Number	Vendor	Invoice Value	Net Payable	Total Paid	Outstanding	Status	Actions
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All Requests

Payment Release (PRR)

Advance Release (ARR)

Hold Release (HRR)

Retention Release (RRR)

Payment Confirmation

All Release Requests

Request Number	Type	Date	Requested By	Requested Amt	Paid Amt	Balance	Status	Actions
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	Bill Number	Type	Order #	Vendor	Invoice No.	Invoice Date	Payment Due	Invoice Value	Net Payable	Outstanding (O/S)	Request Amount (₹)
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PRR Number	Date	Requested By	Requested Amt	Paid Amt	Balance	# Bills	Status	Actions
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ARR Number	Date	Vendor	Requested By	Amount	Paid	Balance	Status	Actions
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HRR Number	Date	Bill Ref	Requested By	Requested	Paid	Balance	Status	Actions
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RRR Number	Date	WO Number	Bill Ref	Requested By	Requested	Paid	Balance	Status	Actions
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Record Payment Confirmation

Payment Type

Select Reference Number

Payment Date

Amount Paid (₹) O/S: —

Payment Mode

UTR / Cheque No.

Remarks

Entered By

Payment Confirmation History

Voucher No.	Date	Type	Reference	Vendor	Amount Paid	Mode	UTR/Ref	Entered By
Load history to view records.

Vendors

Activity Master

Material Master

Contractor Master

Cost Head

Add Vendor

Vendor Name

Trade / Category

GSTIN

PAN

Contact Person

Phone

Address

Bank Name

Branch

Account No.

IFSC

Vendor List

Code	Name	Trade	GSTIN	Contact	Phone
No vendors.

Add Contractor

Contractor Name

Trade / Specialisation

GSTIN

Contact Person

Phone

Address

Bank Name

Branch

Account No.

IFSC

Contractor List

Code	Contractor Name	Trade	GSTIN	Contact	Phone	Actions
No contractors.

Users & Permissions —

Roles are fixed system definitions — assign people to roles below. No one may hold both sides of a document family (maker-checker); screens are derived from the roles a person holds.

Add a user

System roles FIXED — NOT EDITABLE

Role	Activities	Users assigned · this project
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Assigning or removing a user recomputes the effective permission cache and writes the audit trail. A user greyed in the picker would break maker-checker — hover to see which families conflict.

Material Indent (MIR)

RFQ & Quotes

Purchase Orders

GRN

GRN Billing (POB)

Material Issue (MIS)

Stock Balance

Material Indent Requests

Site Manager raises indents for required materials

STATUS REFERENCE ▶

MIR HEADER STATUS

Pending ApprovalNewly raised, awaiting PM sign-off

RejectedRejected by approver; cannot proceed

PO PendingApproved; no PO raised on any line yet

Partial PO RaisedSome lines have a PO in approval (not yet approved); balance still open

Full PO RaisedAll lines fully covered by POs in approval; awaiting PM approval

Partial PO ApprovedSome lines have an approved PO; rest open or in approval

Full PO ApprovedAll lines fully covered by approved POs; awaiting GRN

Partially ReceivedSome lines received via approved GRN; others pending

Fully ReceivedAll lines fully received via GRN

MIR LINE-ITEM STATUS

PO PendingApproved line; no PO raised yet

Partial PO RaisedPO raised (in approval) for part of the qty; balance open. Line locked from new PO.

Full PO RaisedFull qty PO raised but not yet approved (incl. returned-for-correction). Line locked.

Partial PO ApprovedApproved PO covers part of the qty; balance still open

Full PO ApprovedFull qty covered by approved PO(s); awaiting GRN

Partially ReceivedApproved GRN qty < required; balance pending

Fully ReceivedApproved GRN qty ≥ required; fully received

⏳ PO in process (line lock)

A line showing a dashed amber PO number has a PO awaiting approval — it is locked from raising another PO until that PO is approved, or outright rejected/cancelled (which unlocks it). Solid green = approved.

Qty Available

Shown when any line has uncovered balance qty — procurement action still needed

MIR Number	Date	Required By	Purpose	PO Numbers	Raised By	Status	Actions
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RFQ Number	Date	MIR Ref	Description	Due By	Status	Actions
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QC Number	Date	RFQ Ref	Recommended Vendor	Prepared By	Status	Actions
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Purchase Orders

Procurement creates POs from approved quote comparisons

STATUS REFERENCE ►

PO Number	Date	Vendor	QC Ref	MIR Ref	Basic Value	Grand Total	Status	Actions
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Goods Receipt Notes

Store Executive records material receipts against approved POs

#	Material	UOM	PO Qty	Prev. Received	Balance	This GRN Qty	Locations	Unit Rate	Amount	Remarks
Select a PO to load items

#	Material	UOM	Qty	Unit Rate (₹)	Amount (₹)	Location / WBS *	Remarks
Click "+ Add Material" to start
Total	₹0.00

STATUS REFERENCE ►

GRN Number	Date	PO Number	Vendor	Challan / Invoice	Received By	Verified By	Status	Actions
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GRN Billing — PO Bills (POB)

Planning/QS clubs verified GRNs into a bill for PM approval

STATUS REFERENCE ►

Bill Number	Date	PO Number	Vendor	GRNs	Invoice Value	Net Payable	Paid	Outstanding	Status	Actions
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Material Issue (MIS)

Store Executive issues materials from store to work fronts

🔍 Material MIS History:

STATUS REFERENCE ►

MIS Number	Date	Issued To	Issued By	Total Value	Status	Actions
	→
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Issue Ledger

MIS No.	Date	Issued To	Location	Material	UOM	Qty	Rate	Amount
No issue records.

Basic Value (₹)	0.00
CGST (₹)	0.00
SGST (₹)	0.00
IGST (₹)	0.00
Round Off (₹)
Grand Total (₹)	0.00

Gross Amount	0.00
Taxable Value	0.00
Invoice Value	0.00
Less: Hold Amount
Net Payable (₹)	0.00

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Material — Estimation vs PO vs GRN vs MIS

Deletion Audit

Vendor Payment Ledger

Work & Hire Order Certification

Budget vs Committed vs Actual

Material — Estimation vs PO vs GRN vs MIS

Material — Estimation vs PO vs GRN vs MIS

Hire Order — Header

Hire Order Line Items

Hire Orders 0

New Hire Order Certification

Certification Line Items

Hire Order Certifications 0

New Hire Order Running Bill

Bill Items (from Certification)

Additional / Deduction Lines

Bill Summary & Deductions

Hire Order Running Bills 0

Work Order — New

Work Order Line Items

Work Orders 0

New WO Certification

Certification Line Items

WO Certifications 0

New WO Running Bill (RA Bill)

Bill Items (from Certification)

Additional / Deduction Lines

Bill Summary & Deductions

WO Running Bills 0

All Release Requests

New Payment Release Request

Select Bills to Include

Payment Release Requests

New Advance Release Request

Advance Release Requests

Hold Amount Release Requests

New Hold Release Request

Retention Release Requests (RRR)

New Retention Release Request

Record Payment Confirmation

Invoice Payment Breakdown

Payment Confirmation History

Add Vendor

Vendor List

Activity Master

Material Master

Cost Head Master

Add Contractor

Contractor List

Add a user Show form

System roles FIXED — NOT EDITABLE

New Material Indent Request

Material Items Required

New Request for Quote

Materials to Quote

Quote Comparisons

Purchase Order — New

Vendor Details

GST Configuration

Purchase Order Line Items

PO Summary

New Goods Receipt Note

Materials Received

💵 New Direct Purchase GRN DIRECT

Materials Received

New PO Bill (GRN Billing)

Step 1 — Select Purchase Order

Step 2 — Select Verified GRNs to Bill

Bill Line Items (from selected GRNs)

Additional / Deduction Lines

Bill Computation

💵 New Direct Purchase Bill DIRECT

Step 1 — Select Vendor

Step 2 — Select Verified Direct GRNs to Bill

Add a user