Penguin Suite v158.4

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Reports

Generate presentation-ready reports across the full project lifecycle. Export to formatted Excel or PDF.

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Material — Estimation vs PO vs GRN vs MIS

Reconcile materials through estimated → ordered → received → consumed. Choose location, WBS, material, stages, measure and date range before generating.

Configure & open →

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🗑

Deletion Audit

Every deleted GRN and PO Bill — who deleted it, when, why, and the full pre-delete snapshot. Restores are logged here too.

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🏗️

Work & Hire Order Certification

Ordered vs certified vs billed, per WO/HO and location.

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Budget vs Committed vs Actual

Estimate budget against committed and actual spend per package.

Reports › Deletion Audit

🗑 Deletion Audit

Deleted GRNs, PO / hire / work bills, certifications and payment vouchers with reason, actor, effects and full snapshot. Rows starting with RESTORE record a reversal.

When	Type	Doc No	Action	Reason	Deleted By
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Snapshots load on demand per row (👁 Details) — they can be large. List shows the latest 200 records.

Reports › Material — Estimation vs PO vs GRN vs MIS

Material — Estimation vs PO vs GRN vs MIS

Choose what to reconcile, then Generate. Narrowing the scope fetches far less data and renders instantly.

🧱 Material Qty + ₹ Qty only ₹ only

🔍 ✕

Leave as “All materials”, or pick one. The Qty + ₹ / Qty only / ₹ only toggle controls which columns the report shows.

📍 Location scope Whole project

🔍

↺ Whole project (all locations)

Pick any node — the report covers it and everything under it. Filtered server-side on indexed loc_node_id.

🧩 WBS scope Whole project

🔍

↺ Whole project (all WBS)

Pick a group or package — the report covers its descendants. Filtered server-side on indexed wbs_node_id.

📊 Stages to compare All four

✓Estimation

✓PO (Ordered)

✓GRN (Received)

✓MIS (Consumed)

Pick 2–4 stages — the report shows only those columns, with a variance between each adjacent selected pair. All four keeps the standard PO−Est & MIS−GRN variances.

📑 Document scope & date range

Approved only Include estimation drafts

Date range → This FY Last 90 days All dates

Filters PO (po_date), GRN (grn_date) and MIS (issue_date). Estimation has no document date, so it is unaffected. Leave blank for all dates.

⚡ Scanning everything — for a large project this is the slow path. Narrow Location or WBS, pick a material, or set a date range for an instant report.

Material — Estimation vs PO vs GRN vs MIS

· generated

healthy

watch — variance beyond tolerance

breach — consumed > received, or received > ordered

Est PO GRN MIS

Reconciled at (work package × material package × material_code × location leaf) — every stage's wbs_node_id is read as the material package it was booked to, and climbed to its work-package ancestor for the rollup. Rows stamped before tagging began (May–Jun 2026) group under Unattributed; totals still tie out. Estimation qty = Σ wbs_material_buildup.qty_total; PO = Σ pu_po_items.qty; GRN = Σ this_grn_qty; MIS = Σ qty_issued. Aggregated server-side by rpt_material_reconcile; the report projects your selected stages, measure, dates and scope.

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⚡ Pending Actions

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Orders

Certification

Billing

Hire Orders

Create and manage hire orders for hired equipment and machinery

Hire Orders 0

STATUS REFERENCE ►

HO Number	Date	Vendor	Scope	Order Value	Status	Actions
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Cert. Number	Date	HO Number	Vendor	Gross Value	Status	Actions
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HO Billing

Generate bills against certified hire order work

New Hire Order Running Bill

Select Certification

Bill Number

Bill Date

Vendor Invoice No.

Vendor Invoice Date

Credit Period (days)

Invoice Payment Due Date

GST %

Prepared By

Bill Items (from Certification)

🔒 Read-only — quantities inherited from the certification. To change a quantity, send the HOC back for correction.

Select a certification above to load its bill lines.

Additional / Deduction Lines

Add transportation, batta, misc charges or deductions. Select timing relative to GST.

#	Description	Type	Timing	Amount (₹)

Bill Summary & Deductions

Deductions

On-account Recovery (₹) O/S on-account: Loading…

TDS %

Hold Amount (₹)

Hold Description

Bill Computation

Gross Amount	0.00
Add: Before-GST Lines	0.00
Taxable Value	0.00
GST (18%)	0.00
Add: After-GST Lines	0.00
Invoice Value	0.00
Less: Advance Recovery	0.00
Less: TDS	0.00
Less: Hold Amount	0.00
Net Payable	0.00

Remarks

🏗 RMC Plant OPEX Tag this bill as RMC Plant operational expense

Hire Order Running Bills 0

STATUS REFERENCE ►

Bill Number	Date	HO Number	Cert. Number	Vendor	Invoice Value	Net Payable	Total Paid	Credit Notes	Outstanding	Status	Actions
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Orders

Certification

Billing

Work Orders

Create and manage work orders for contracted labour and works

Work Orders 0

STATUS REFERENCE ►

WO Number	Date	Vendor	Scope	WO Value	Cert Mode	Status	Actions
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Cert. Number	Date	WO Number	Vendor	Gross Value	Status	Actions
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WO Billing

Generate RA bills against certified work order quantities

New WO Running Bill (RA Bill)

Select Certification

Bill Number

Bill Date

Vendor Invoice No.

Vendor Invoice Date

Credit Period (days)

Invoice Payment Due

GST %

Retention %

Prepared By

Bill Items (from Certification)

Select a certification above to load its billable lines.

Gross Amount ₹0.00

Additional / Deduction Lines

#	Description	Type	Timing	Amount (₹)

Bill Summary & Deductions

Deductions

Mob. Advance Recovery (₹) O/S Mob. Advance: —

On-account Recovery (₹)

TDS %

Retention (auto) Auto from WO retention %

Hold Amount (₹)

Hold Description

Bill Computation

Gross Amount	0.00
Add/Less: Before-GST Lines	0.00
Taxable Value	0.00
GST (18%)	0.00
Add/Less: After-GST Lines	0.00
Invoice Value	0.00
Less: Mob. Advance Recovery	0.00
Less: Other Advance	0.00
Less: TDS	0.00
Less: Retention	0.00
Less: Hold Amount	0.00
Net Payable	0.00

Remarks

🏗 RMC Plant OPEX Tag this bill as RMC Plant operational expense

WO Running Bills 0

STATUS REFERENCE ►

Bill Number	Date	WO Number	Cert. Number	Vendor	Invoice Value	Net Payable	Total Paid	Credit Notes	Outstanding	Status	Actions
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Payables Dashboard

Record Payment

Approvals

Payment Holds

History

👁 View Only · Director

Payments › Payables Dashboard

💳 Payables Dashboard Vendors & Contractors

Order → bill → payment position per vendor, with advances, retention, holds and a dated due horizon. Approved documents only; pending approvals shown separately.

Order AllWOHOPO Show With duesAll vendorsOverdue only As on

Payment horizon

net payable by due date · approved bills only · click any bucket or KPI card to list the records

OverdueDue in 7 days8 – 30 days31 – 60 days60+ daysNot yet payable

Vendor	Orders	Order value	Billed invoice · GST · TDS	Net payable	Paid	Credit notes	Due overdue	O/S advance paid · recovered	Held retention · hold
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How figures are derived. Order value = live WO/HO total + PO grand total. Invoice value, GST, TDS, retention, hold and net payable come from approved bills (WOB / HOB / POB); Paid = allocations on approved bank transfers; Credit notes = approved credit-note vouchers set against bills; Due = net payable − paid − credit notes. Due = net payable − paid, bucketed by inv_pay_due (or bill date + credit period) against the As-on date. Advance paid = approved on-account payments; recovered = advance / mobilization / on-account recovery booked on bills; retention/hold shown net of approved release allocations. Bills on payment hold are shown separately and are not payable. Pending-approval bills are excluded from Due and shown in "Not yet payable". Vendors are matched by name across documents.

Payments › Payables Dashboard ›

Position

Bank · for payment file

Vendor

Bills Payments Advances Orders Statement

Bill order · certificate · bill date	Vendor invoice no · date	Invoice value basic + GST	Deductions adv rec · TDS · ret · hold	Net payable	Paid	Credit notes	Due	Due date · status

Statement = chronological ledger in the vendor's favour: approved bills raise the balance by invoice value; TDS, retention, holds and advance recovery reduce it on the bill date; approved PRR vouchers reduce it on the payment date. Advances (ARR), retention releases (RRR) and hold releases (HRR) are tracked in their own tabs, not in this balance.

💳 Record Payment

One transfer = one bank transaction = one UTR, and may cover several vendors.

1What are you paying?

2How are you paying?

Show Payable Overdue only All incl. blocked Type All WOB HOB POB

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Voucher	Paid on	Vendor	Paying	Mode	UTR / ref	Entered by	Amount	Decision
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Vendor	Bill · order	Due	Outstanding	Hold reason / request	Action
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Voucher	Paid on	Vendor	Paying	Mode	UTR / CN no.	Entered by	Amount	Status	Action
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On-account payment

Money paid with no bill behind it. Recovered against future bills of the same order.

Order

Purpose

Retention / hold release

Returns money previously deducted on a bill. Approved as part of the transfer.

Kind

Bill

Amount

Review before submitting

Vendors

Activity Master

Material Master

Contractor Master

Project & Company

Vendor List

Users & Permissions —

Roles are fixed system definitions — assign people to roles below. No one may hold both sides of a document family (maker-checker); screens are derived from the roles a person holds.

User	Roles · this project	Membership	Status	Action
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System roles FIXED — NOT EDITABLE

Role	Activities	Users assigned · this project
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Assigning or removing a user recomputes the effective permission cache and writes the audit trail. A user greyed in the picker would break maker-checker — hover to see which families conflict.

Material Indent (MIR)

RFQ & Quotes

Purchase Orders

GRN

GRN Billing (POB)

Material Issue (MIS)

Stock Balance

Material Indent Requests

Site Manager raises indents for required materials

STATUS REFERENCE ▶

MIR HEADER STATUS

Pending ApprovalNewly raised, awaiting PM sign-off

RejectedRejected by approver; cannot proceed

PO PendingApproved; no PO raised on any line yet

Partial PO RaisedSome lines have a PO in approval (not yet approved); balance still open

Full PO RaisedAll lines fully covered by POs in approval; awaiting PM approval

Partial PO ApprovedSome lines have an approved PO; rest open or in approval

Full PO ApprovedAll lines fully covered by approved POs; awaiting GRN

Partially ReceivedSome lines received via approved GRN; others pending

Fully ReceivedAll lines fully received via GRN

ClosedAll lines fully received or balance-closed; MIR complete

CancelledMIR cancelled — all POs cancelled, no active procurement; terminal

MIR LINE-ITEM STATUS

PO PendingApproved line; no PO raised yet

Partial PO RaisedPO raised (in approval) for part of the qty; balance open. Line locked from new PO.

Full PO RaisedFull qty PO raised but not yet approved (incl. returned-for-correction). Line locked.

Partial PO ApprovedApproved PO covers part of the qty; balance still open

Full PO ApprovedFull qty covered by approved PO(s); awaiting GRN

Partially ReceivedApproved GRN qty < required; balance pending

Fully ReceivedApproved GRN qty ≥ required; fully received

Balance ClosedLeftover balance short-closed and released back to estimate; line resolved

⏳ PO in process (line lock)

A line showing a dashed amber PO number has a PO awaiting approval — it is locked from raising another PO until that PO is approved, or outright rejected/cancelled (which unlocks it). Solid green = approved.

Qty Available

Shown when any line has uncovered balance qty — procurement action still needed

MIR Number	Date	Required By	Purpose	PO Numbers	Raised By	Status	Actions
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RFQ Number	Date	MIR Ref	Description	Due By	Status	Actions
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QC Number	Date	RFQ Ref	Recommended Vendor	Prepared By	Status	Actions
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Purchase Orders

Procurement creates POs from approved quote comparisons

STATUS REFERENCE ►

PO Number	Date	Vendor	QC Ref	MIR Ref	Basic Value	Grand Total	Status	Actions
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Goods Receipt Notes

Store Executive records material receipts against approved POs

#	Material	UOM	PO Qty	Prev. Received	Balance	This GRN Qty	Locations	Unit Rate	Amount	Remarks
Select a PO to load items

#	Material	UOM	Qty	Unit Rate (₹)	Amount (₹)	Location / WBS *	Remarks
Click "+ Add Material" to start
Total	₹0.00

STATUS REFERENCE ►

GRN Number	Date	PO Number	Vendor	Challan / Invoice	Received By	Verified By	Status	Actions
	→
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GRN Billing — PO Bills (POB)

Planning/QS clubs verified GRNs into a bill for PM approval

STATUS REFERENCE ►

Bill Number	Date	PO Number	Vendor	GRNs	Invoice Value	Net Payable	Paid	Outstanding	Status	Actions

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Material Issue (MIS)

Store Executive issues materials from store to work fronts

🔍 Material MIS History:

STATUS REFERENCE ►

MIS Number	Date	Issued To	Issued By	Total Value	Status	Actions
	→
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Issue Ledger

MIS No.	Date	Issued To	Location	Material	UOM	Qty	Rate	Amount
No issue records.

Basic Value (₹)	0.00
CGST (₹)	0.00
SGST (₹)	0.00
IGST (₹)	0.00
Round Off (₹)
Grand Total (₹)	0.00

Gross Amount	0.00
Taxable Value	0.00
Invoice Value	0.00
Less: On-account Recovery
Less: Hold Amount
Net Payable (₹)	0.00

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Material — Estimation vs PO vs GRN vs MIS

Deletion Audit

Work & Hire Order Certification

Budget vs Committed vs Actual

Material — Estimation vs PO vs GRN vs MIS

Material — Estimation vs PO vs GRN vs MIS

Site Areas ↻ Refresh

Labour Setup ↻ Refresh

Hire Order — Header

Hire Order Line Items

Hire Orders 0

New Hire Order Certification

Certification Line Items

Hire Order Certifications 0

New Hire Order Running Bill

Bill Items (from Certification)

Additional / Deduction Lines

Bill Summary & Deductions

Hire Order Running Bills 0

Work Order — New

Work Order Line Items

Work Orders 0

New WO Certification

Certification Line Items

WO Certifications 0

New WO Running Bill (RA Bill)

Bill Items (from Certification)

Additional / Deduction Lines

Bill Summary & Deductions

WO Running Bills 0

💳 Payables Dashboard Vendors & Contractors

Payment horizon

Position

Bank · for payment file

Vendor

💳 Record Payment

✅ Payment Approvals

🔒 Payment Holds

🧾 Payment History

On-account payment

Retention / hold release

Review before submitting

Project Master — —

Company Master — —

Add Vendor \u2715

Vendor List

Activity Master

Material Master

Cost Head Master

Add Contractor \u2715

Contractor List

Add a user ✕

Team members OWNER CONTROLS + Add user ↻

System roles FIXED — NOT EDITABLE

New Material Indent Request

Material Items Required

New Request for Quote

Materials to Quote

Quote Comparisons

Purchase Order — New

Vendor Details

GST Configuration

Purchase Order Line Items

PO Summary

New Goods Receipt Note

Materials Received

💵 New Direct Purchase GRN DIRECT

Materials Received

New PO Bill (GRN Billing)

Step 1 — Select Purchase Order

Step 2 — Select Verified GRNs to Bill

Bill Line Items (from selected GRNs)

Additional / Deduction Lines

Bill Computation

Site Areas

Labour Setup

Add Vendor

Add Contractor

Add a user

Team members OWNER CONTROLS